The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university what it is.
USC’s Dornsife College of Letters, Arts and Sciences, The School of Philosophy, is seeking an Administrative Assistant I to serve as an administrative resource for School of Philosophy’s faculty and students. This is a full-time, fully on-site work arrangement.
Tasks include (but are not limited to) maintaining the Department’s reception area; greeting guests and accepting packages for the department; handling all incoming mail; working with the Program Administrator to confirm conference room and hotel reservations; maintaining departmental calendars; overseeing travel and other arrangements for department faculty and visitors; processing of reimbursements for travel and other expenses; preparing reports, correspondence, meeting materials, presentations, and other materials; setting up and starting meetings on Zoom or other virtual meeting platforms; working with and providing back-up for other administrative assistants in the department; and assisting in the prioritization of projects and tasks.
The Administrative Assistant will be expected to work effectively on multiple projects, set priorities, and maintain schedules. The Administrative Assistant will be an integral member of the Philosophy Department’s administrative team, and successful candidates must be flexible with job responsibilities and possess a willingness to aid in new administrative tasks when necessary.
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Three years of administrative experience is required.
Preferred Qualifications:
- Bachelor’s degree
- The candidate must possess exceptional interpersonal and communication (written and oral) skills
- This is a full-time position that requires strong organizational skills and the ability to work independently and as part of an administrative team
- Track-record (three years) of work in an administrative capacity
- Ability to balance numerous projects simultaneously and meet deadlines
Minimum Qualifications:
- Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education
- Minimum Experience: 2 years
- Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
Hourly range: The hourly rate range for this position is $22.01 - $25. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information:
- Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
- Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
- USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
