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MALDEF is the nation’s leading non-profit Latino civil rights law firm. Founded in 1968, MALDEF works to safeguard the
civil rights of Latinos and to increase the community’s ability to participate fully in American society. We currently seek
an Executive Assistant to perform administrative functions and undertake special projects for the President and
General Counsel.
Job Responsibilities: Provides administrative support to ensure smooth operations of the President’s Office.
Maintains a detailed electronic calendar, scheduling meetings with staff, donors, board members, elected officials and
community members as requested; answers telephones, screens calls, provides information, routes calls, takes
messages and provides referrals; also receives guests and visitors to the President’s office. Processes incoming and
outgoing mail; prepares correspondence and memoranda from brief instructions, or on own initiative depending on
content of incoming item. Provides administrative support and coordinates meetings and events including logistics and
scheduling; preparing materials, agendas, and minutes; and making travel arrangements for meeting participants.
Coordinates the President and General Counsel’s travel schedule and arranges travel times, dates, carriers,
connections, seat locations, and car rentals balancing need for economy with comfort and convenience. Prepares check
requests and processes internal expense vouchers using spreadsheet software. Maintains President's files by subject,
date, organization, or pending issue, determining the system best for quick recovery. Provides administrative oversight
of interns and volunteers, including responding to inquiries, providing orientation regarding responsibilities, tracking
attendance and assignments.
Qualifications and Experience: A Bachelor’s degree is required. Background knowledge and awareness of
Latino civil rights concerns is preferred. Experience in a law office or in the legal field is preferred. Formal training in
contact management, word processing and spreadsheet software is desirable.
Knowledge, Skills and Abilities: The successful candidate will possess a demonstrated proficiency in
English language usage, grammar, spelling, and syntax to compose, edit, and proofread correspondence, reports, and
written materials; proficiency in Spanish, written and spoken, preferred but not required. Excellent oral and written
communication skills to collect and relay information with accuracy and tact; excellent interpersonal skills and proven
ability to interact in appropriate, professional manner with board members, staff, high level business leaders, donors,
administrators, volunteers, and both on the phone and in person. Outstanding organizational skills and ability to manage,
organize, plan and follow through on projects under general guidance and supervision.
Compensation: Salary is $42,500 to $50,000 depending on experience. MALDEF offers a generous benefits
package, including 100% employer-paid medical, dental, vision for the employee and qualified dependent family
members, also short- and long-term disability insurance, term life insurance, 403(b) retirement plan with employer
contribution and match, employee assistance plan, 11 paid holidays, and 20 days of personal time off (PTO) per year.
How to Apply: Send cover letter and résumé by email to: jobs@maldef.org. For ease of processing please title
your email as follows: Your Name – LA Executive Assistant. Attachments should be in .doc, .docx, .rtf, .txt or .pdf
format. Incomplete applications will not be considered.
Position Open Until Filled. Equal Opportunity Employer
For more information, visit: www.maldef.org
