In the management of the entire procurement process in the area of assigned commodities/services of a complex and technical nature, this position, works under general supervision, develops, negotiates, awards, and administers contracts, agreements, and leases. The incumbent analyzes and interprets technical data, policy and regulatory information to plan and coordinate procurement and contract activities.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
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Essential Duties and Responsibilities include but are not limited to:
Timely processing of procurement requisitions. Prepare, issue, open, evaluate, and award complex/technical solicitations and related documents. May conduct oral presentations, negotiate, request best and final offers, evaluate and award. May conduct pre-solicitation meetings with customers, pre-bid/offer conferences with the supplier community, and evaluation committee meetings.
May participate in focus group meetings for statewide contracts.
Provide timely assistance to customers in developing complex technical and performance specifications in areas of specialization. Provide courteous, responsive assistance to customers. Recognize issues and identify actions and address them within the applicable statutes and rules. Elevate to team leader when necessary.
Effectively and efficiently administer resultant contracts in accordance with contractual provisions. Conduct post award meetings. Timely contract extension or re-bid. Analyze requests, authorize and effectuate applicable contract amendments/change orders.
Under minimal supervision, conduct market research/analysis. Coordinate and analyze data (i.e., Off Contract requests and spend reports, etc.) to determine with customer which commodity/services will be established as contracts.
Review Sole Source and Emergency procurement requests for compliance. Draft formal written determination for review and approval by team leader and the Chief Procurement Officer’s signature.
Review protested solicitations and awards with team leader; draft response and/or Agency Report for review and approval by team leader and the Chief Procurement Officer’s signature.
Attend and participate in professional training and meetings. Participate as an active member of the Procurement team providing input and feedback for team goals and objectives. Maintain records in accordance with rules, statutes, executive orders, and unit performance measurements. Special assignments as required.
Knowledge of:
The Arizona Procurement Code, Commodity Codes, Federal Antitrust Laws, and Federal Acquisition Regulations as well as knowledge of the ADOT and State procurement process
ADOT organizational structure and various ADOT and State policies and procedures
Procurement and accounting software as well as word processing, spreadsheet, and database applications
Skills in:
Project management, negotiation, and research and analysis are required
Communication and time management skills
Interpretation of laws, rules, and regulations pertaining to the lawful procurement of good and services
Excellent public contract/customer service skills and verbal and written communication skills
Computer skills in various software programs including MS Word, Exel, Access and Google Suite; e-procurement system
Ability to:
Plan, organize, coordinate, and prioritize activities to best meet departmental needs
Negotiate
Problem solving ability
Maintain confidentiality of purchasing procurement details
The ideal candidate for this position will have:
Procurement certification, i.e., Certification in Arizona State Public Procurement Program; Certified Professional Public Purchasing Officer; or other public procurement certification.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
- Sick leave
- Vacation with 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Mandatory participation in the Arizona State Retirement System (ASRS) is required.
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
